Frequently Asked Questions

From the CareerMD homepage, click “Employers” at the top of the screen. Then, click the “Login” button and enter your email address and password. Here is the link to the Account Login page: https://app.careermd.com/employers/login.aspx

Please email CustomerService@CareerMD.com with any contact changes that need to be made to contacts on your account. A CareerMD representative will be in touch with you to confirm that the changes have been made to your account.

Please email CustomerService@CareerMD.com with any company information changes that need to be made to your account. A CareerMD representative will be in touch with you to confirm that the changes have been made to your account.

Click on the "Forgot your password?" link on the employer login page – your password will be emailed to you. You may also email CustomerService@CareerMD.com to have a representative email your password to you.

If you currently receive emails from CareerMD, then you most likely have a login password. If you do not know it, you can click the "Forgot your password?" link from the employer login page. If you do not have a password assigned or do not receive emails from CareerMD, please send an email to CustomerService@CareerMD.com and request to have a login password created. Please be sure to include your complete contact information and the name of your organization.

Log into your CareerMD account and click on "View Orders".

A confirmation/receipt email is sent right after an order is placed online. Employers can also print their order confirmation page, which is the last page when placing an order online. Please be sure to save all email receipts for your records. Duplicate receipts can be printed by clicking the blue “Print Receipt” link on the View Orders page when you are logged into your account. If your order was placed manually through a CareerMD representative, you should have received a receipt via email from “GradExchange, Inc” once the charge was processed. You may request that the receipt be resent to you by emailing CustomerService@CareerMD.com.

Employers can publish a profile at no cost, to give residents and fellows a detailed overview of your institution. You can offer specific information about working at your institution, from benefits and work environment to the area in which you are located. Your company profile is tied to each job listing that is posted on CareerMD.com. You can view or edit your company profile by logging into your CareerMD account and clicking on "Post/Edit Profile".

You can change your password to something more memorable by logging into your CareerMD account and clicking on the "Change Password" link from your account homepage.

Please email CustomerService@CareerMD.com with your specific requests.

To register for an upcoming CareerMD event, log in to your account and click the "Register for In-Person Events" link, under the “Career Fairs” title. You must pay by credit card at the time of registration. CareerMD cannot "hold" event reservations. If the registration deadline has passed or an event appears as "sold out" online, please contact a CareerMD representative or CustomerService@CareerMD.com.

Registration includes in-person attendance at the event for up to two representatives from your organization as well the complete lead list of all residents, fellows and physicians who register for the event.

You can access the list of physicians who participated by logging in to your CareerMD account and clicking the link for "CareerMD Career Fairs", in the "Download Candidate Lead Lists" section of your My Account page. The lead lists are available within 1-4 business days after the event date and will include any day-of registrations or "walk-ins". Candidate data typically includes the candidate's name, email address, training program, specialty, and year of completion. Candidates are requested, but not required, to submit their CVs, headshots, geographic preference, visa status, and phone numbers, so this information may or may not be included for each candidate. We encourage you to reach out to any/all candidates of interest. You may export the candidate lists to an Excel file or Word document, which we encourage you to do, since the lists are accessible through your CareerMD account for up to one year after the event date.

Past participation at events is often a good indicator of future participation, and so CareerMD publishes past participation for all cities here: https://app.careermd.com/employers/careerfairs.aspx (just click on the city name). The majority of residents & fellows tend to RSVP within 1-2 weeks of the event date, with many registering a few days in advance or attending day-of as "walk-ins". Therefore, it is not possible to predict the number of participants at a given event, or to know what the exact mix of specialties will look like. Attendance is typically a reflection of the number and type of trainees in the area, and typically includes a mix of primary care and specialists. In addition to residents and fellows, job-seeking APPs (PAs and NPs) may participate in CareerMD Career Fairs, although the majority of participants are typically physicians, residents & fellows. CareerMD Career Fairs are promoted through training programs and directly to residents and fellows in the area. To see a complete list of teaching hospitals invited to each event, click on any city name here: https://app.careermd.com/employers/careerfairs.aspx. Practicing physicians, faculty, and program coordinators & directors are also invited to participate.

Once registered for a Career Fair, we suggest logging into your CareerMD account to update your current job postings and employer profile. As soon as you register for a Career Fair, your organization will automatically be listed as a "Featured Employer" on the CareerMD website and in all promotional materials for the event, and your job postings and profile will be made available to residents and fellows. The venue details will be listed on the event webpage.

Location and other information about each Career Fair can be found by clicking the appropriate city name on this page: https://app.careermd.com/employers/careerfairs.aspx. Please make sure to double check the date and location for the event when gathering information about the career fair of interest. Venues are posted within 1-3 weeks of the event date.

CareerMD encourages an informal “meet-and-greet” style at its events. While you may use your assigned table location to leave brochures or business cards within easy reach of candidates, there is no requirement that you remain at your station during the evening. If you will be bringing brochures, flyers, or other printed materials to the event, CareerMD recommends that you bring these items with you rather than shipping them ahead of time, in order to ensure their safe arrival. If you opt to ship your materials, please contact the venue directly for shipping instructions. Please note that CareerMD is not responsible for receiving packages and, upon arrival at the event, please check with the venue directly to retrieve your package. Participating organizations are encouraged to bring business cards, brochures, and other print materials for distribution to candidates. While giveaways and tablecloths are not restricted, they are not recommended, as table space may be limited and will vary from one event to the next based upon venue requirements. Booths, floor banners and tabletop displays taller than 12" are not permitted at CareerMD events unless explicitly noted.

While single specialty employers are welcome to participate in CareerMD Career Fairs, these events are generally more productive for organizations that recruit for numerous specialties and subspecialties. If your organization recruits for just a single specialty, we recommend that you consider a CareerMD service that will enable you to target only the specialty you seek. We suggest that you post your job online (complimentary), that you place an ad in E-Job Bulletins ($340/job); Specialty-specific Virtual Career Fairs ($460/event); a Programmatic Advertising campaign (starting at $600/listing per month); and/or that you subscribe to the CareerMD Candidate Database ($900/month). Information about these other products can be found on our website or by emailing a CareerMD representative.

You can view your organization's upcoming career fair registrations by logging into your CareerMD account. They are listed at the top of the page under “Upcoming Orders. If you are an All Access subscriber and would like to attend in-person, please let us know in advance.

All sales are final and non-refundable. If you can no longer participate in a Career Fair and wish to cancel, please contact CustomerService@CareerMD.com. With more than 30 days’ notice, we can provide a credit or swap for another upcoming Career Fair within the calendar year. Please note that we cannot provide credits / swaps within 30 days of the event date. If you have an All Access or Regional Access pass, there is no penalty to cancel, swap or add events. Simply email CustomerService@CareerMD.com before the event date (ideally at least 14 days in advance).

Electronic Job Bulletins are sent by email directly to residents, fellows and training programs nationwide. For distribution information on specific specialties, please visit https://app.careermd.com/employers/ebulletins.aspx for additional details on the number of residents, fellows and programs to whom our Job Bulletin is sent out.

The cost per advertisement is $340, which covers one distribution.

A new Job Bulletin is published (i.e. sent out via email) every other Tuesday. Please refer to the publication dates listed under each bulletin category on the Job Bulletin page.

If your job listing is already posted online, log into your account and click on "Buy Now" under the Job Bulletin section your account page. From here, you can choose which listing you would like to include in the upcoming CareerMD Job Bulletin. If you need to add or edit your listing, please do so before placing your order, via the link to "Post/Edit Physician Jobs" on the My Account page. Once you save your changes, a screen will appear asking if you'd like to email your vacancy for $340. Click "Yes" and continue through the payment steps.

Yes. You can edit your job listing any time before the submission deadline, even if you've already placed your order. To edit your listing, click on "Post/Edit Jobs" on your account page.

To view your Job Bulletin order history, log into your CareerMD account and click on the "View Orders” link.

The most recent Job Bulletin issues are published on our Job Bulletins webpage. Please visit https://app.careermd.com/employers/ebulletins.aspx to review a recent sample under the appropriate specialty name.

No. Each Job Bulletin entry includes the first 2-4 lines of your job listing, your contact information, and a link to view the complete listing online. Please make sure to update your contact information and job listing before the Job Bulletin publication date. If you are an All Access subscriber, all of your job listings within a given specialty will be featured in the Job Bulletins.

Employers can post employment, fellowship and/or residency opportunities for residents, fellows, and practicing physicians. Employment opportunities can include full-time, part-time, locum tenens, in-house, contracted, clinical and/or research opportunities.

CareerMD's online job database is a resource for residents, fellows and practicing physicians who are looking for employment, fellowship and/or residency opportunities.

There is no cost to post employment, fellowship or residency opportunities on CareerMD.com.

Listings are posted on CareerMD.com until employers choose to deactivate them. We suggest deactivating a listing as soon as the position is filled. Employers can also refresh their opportunities at any time, which will bring those listings to the top of search results.

You can adjust your postings by logging into your CareerMD account and clicking on "Post/Edit Jobs" link on your account page.

You can view your listing as it appears to the residents and fellows by going to our physicians' website at https://www.careermd.com/search and selecting the specialty of your vacancy. Once the specialty is selected, search by your organization's name to view your job posting.

Interested candidates can email the designated applicant contact directly through our website, by clicking on the "I'm Interested" button that is tied to your listing. Candidates can upload their CV and include other relevant contact information in this email. Candidates may also contact you via your phone/fax numbers or your website, if that information is provided in your applicant contact profile or job description.

We suggest including as little contact information as possible in the text description of your ad. Candidates can contact you via email directly through our website, so there is no need to type out your email address in the job description of the ad. However, if you would like to provide additional contact information in the job description section, you're welcome to do so.

Yes, search firms are welcome to post vacancies on CareerMD.com. When searching for jobs, physicians have the option to include or exclude search firm opportunities.

No. Search firms are prohibited from using CareerMD's job database to contact in-house recruiters. We request that employers notify CareerMD if they are contacted by a search firm through our online job database. Emails can be forwarded to CustomerService@CareerMD.com.

All profiles include the candidate's name, email address, current training program, year of transition, citizenship status and geographic preferences. In many cases, a candidate's profile includes a CV, headshot or phone number, and may also include information about medical school and undergraduate education, personal information such as professional social media accounts, and possibly additional detail about the candidate's employment preferences.

To subscribe to the Candidate Database, log in to your CareerMD account and click the "Subscribe Now" link underneath the Candidate Database title. Subscriptions may be purchased in the following increments: 3 months, 6 months, or a full year.

You can log in to your CareerMD account at any time and view candidates. Just click the "Search for Candidates (Physicians)" link in the Candidate Database section of your account page.

No. The Candidate Database is a monthly subscription service. The cost is $900 per month. There are no additional fees, even if you hire candidates.

The number of active candidates in the database varies by day. We are constantly adding new candidates and removing those who have already found employment. The current number of candidates in the database can be found here: https://app.careermd.com/employers/candidateProfile.aspx

If you contact a candidate and do not receive a reply, we recommend that you follow up at least one time, as residents and fellows have busy schedules and may have missed your first email message. If, however, after two or three attempts, a candidate does not reply, you may conclude that he or she is not interested in your vacancy. CareerMD has no control over whether or not candidates in the database will respond to your emails.

Candidates enter into the candidate database through numerous channels. Many are residents and fellows who have attended CareerMD Career Fairs or Physician Lunch Break events across the country. Others are active users of our website.

Most of the candidate data in the CareerMD Candidate Database is self-reported by job-seeking residents and fellows. Because CareerMD does not need to maintain a staff to cold call and interview residents and fellows, we can provide candidate data at a relatively low cost.

Specialty-Specific Physician Virtual Career Fairs are hosted in 36 specialties and are a chance to connect with physicians across the country in the specialties you need to fill. Event participation includes the complete candidate lead list and virtual booth.

As an All Access subscriber, your job listings on CareerMD.com are automatically included in the Physician Specialty-Specific Virtual Career Fairs (and Job Bulletins) based on a “match” between the specialty of your job vacancy and the physician specialty-specific Virtual Career Fair. For Healthcare or APP Specialty-Specific Virtual Career Fairs, those services are not included with All Access, but you are welcome to register through your CareerMD representative. Custom Virtual Fairs are one-day-only events that are exclusive to your organization and are not included with All Access. You may register through your CareerMD account representative (starting at $1,700/event).

Your registration entitles you to a Virtual Booth and the lead list of candidates. Candidates will access the virtual platform throughout the day as their schedules allow, allowing for maximum participation. Virtual Fairs are accessed on the candidate side only and your organization is represented via Virtual Booth which CareerMD creates on your behalf, based on information such as your organization’s website, logo, profile, and job vacancies on CareerMD.com. You do not need to be available all day. If candidates choose to reach out, they will email or call you directly. We encourage you to reply to all candidate inquiries, since these are candidates who are currently online and interested in your organization! For Specialty-Specific or APP / Healthcare Virtual Fairs, you will receive the full candidate lead list after the event, including day-of registrations.

Your virtual booth will be created by CareerMD and will include information such as your organization’s company profile, job vacancies, logo, recruiter name & contact profile, and more.

For the Specialty-Specific MD Virtual Career Fairs, the candidate lead lists are available to download on your CareerMD account, two business days after the virtual event. Please log into your CareerMD account to download the lists. You are welcome & encouraged to reach out to candidates of interest.

No, you do not need to be available during the Virtual Career Fairs. Your organization will appear via virtual booth. Any interested candidates are able to contact your Main Administrative Contact (or specified Event Contact) via phone call or email.

While the virtual events are open all day to allow candidates to participate as their schedules allow, most candidates tend to place phone calls during business hours (morning through late afternoon). Other candidates may email you directly. We encourage you to reply to emails or phone calls at your earliest convenience. You do not need to be on "standby" all day, but emails & calls are placed in real time, so the candidate may be online and responsive to a returned email or call.

The email inquiry will have the subject line "New Lead from Your CareerMD Campaign" and will be sent from "CareerMD System", webbot@CareerMD.com. Leads include the candidate's name, email address, and phone number (optional). We encourage you to reply to leads at your earliest convenience. The submission forms for emails are designed to provide a low barrier for entry, so that candidates are not discouraged by multiple required fields. If you prefer to view the candidate's profile before reaching out (to view specialty, training program, etc) - you may log into your CareerMD account to search the Candidate Database or the RSVP list by first & last name. Candidate Database searches require access to the CareerMD database. RSVP lists are included with your event registration.

-Programmatic Advertising: paid online advertisements targeting specific audiences. Examples below (geofencing, retargeting, etc). -Geofencing: reach candidates within a specified geographic area. Allows you to target specific conferences, hospitals, or training programs. -Retargeting: target candidates with display ads once they have accessed your landing page and have navigated away to other sites. -Keyword Search / Search Engine Marketing: Target active job-seeking candidates with ads based on keyword & Google searches. -Search Engine Optimization: appearing high up in rankings from organic searches on search engines like Google.

The RemoteRecruitMD Platform is CareerMD’s proprietary format for running programmatic advertising campaigns designed specifically for physician recruiters. Based on the existing recruiting materials that you already have and use to convey information to candidates, your RemoteRecruitMD platform functions much like a tailored job board designed just for your vacancies. This “tailored job board” features a wealth of recruiting material (brochures, videos, photos) and is designed to convert spend in to leads.